Australian Representative Office

DAP Guidelines


Applications for the Australian Representative Office’s 2017-18 Direct Aid Program have closed, and funding offers have been made. Due to the high number of applications, only successful applicants have been contacted.




1. What is the Direct Aid Program (DAP)?

The Direct Aid Program is a flexible small grants program funded by the Australian Government in over 60 overseas missions. For general information about the program, please see The Australian Representative Office (ARO), Ramallah, runs the DAP program in the Palestinian Territories.


2. What sectors are eligible for DAP funding?

The primary objective of DAP is to achieve practical and tangible humanitarian or developmental outcomes in vulnerable communities. DAP funds activities that have a direct, practical and immediate impact.


In 2017-18, the Ramallah Direct Aid Program will target the following groups:

  • marginalised women
  • children and youth
  • people with disabilities
  • rural communities.

Our funding priority sectors are:

  • health
  • disability
  • gender equality and women’s empowerment
  • education and safe play/learning environments.

We may also consider high quality proposals in other sectors.


3. Who can apply?

DAP funding is available on a not-for-profit basis to individuals, community groups, local or international NGOs and other entities engaged in development activities in the Palestinian Territories.


Applications can be submitted for projects in the West Bank, Gaza Strip or East Jerusalem.


4. What are the requirements?

Applications must:

  • seek a grant of USD$5,000 to USD$20,000;
  • complete a DAP Application Form through Smartygrants;
  • include an itemised and fully costed project budget;
  • show, with the help of a time-activity matrix or workplan, that the project would be completed no later than 15 June 2018. In some cases, we will consider projects that require up to two years to implement, but the end date cannot be any later than 30 May 2019; and
  • clearly demonstrate how the project will help provide development or humanitarian outcomes for vulnerable communities.

Preference is given to projects which:

  • Are participatory in nature, and have involved the beneficiaries in the identification, design and management of the project.
  • Address the needs of vulnerable or disadvantaged groups, including women, children and youth, and people with disabilities.
  • Address poverty alleviation, community health, environment and education, human rights, rural development or gender equality. 
  • Have a lasting developmental outcome, either by creating small infrastructure or building sustainable human or organisational capacity.
  • Comply with local laws and have the demonstrated support of local authorities.
  • Are sustainable. Proposals need to demonstrate a commitment on the part of beneficiaries to implement the activities and maintain them beyond the conclusion of the project.

Certain activities are generally not eligible for funding under the DAP. These include the following:

  • Grants programs run by other governments or organisations.
  • Micro-credit schemes or any other project that involves return of money or loans for cash.
  • Administrative costs not directly related to project implementation.
  • Commercial ventures.
  • Australian or overseas study tours.
  • Costs of catering (i.e. food and drinks) for promotional/launch events associated with DAP projects, including the cost of obtaining media coverage.
  • Routine, recurring and/or running costs of the applicant organisation, including: staff salaries; office rental and utility costs; spare parts; office supplies; routine maintenance and repairs.
  • Purchase of major assets such as property or vehicles.
  • Payment of consultants, where this would constitute a major cost component of the project.
  • Projects, including commemorative events, sporting tournaments or cultural displays, that do not have clear developmental outcome.

Projects that include ineligible components can be considered only if the proposal clearly states how these ineligible components will be funded by sources other than DAP.

In assessing applications, the ARO will take into account the experience and track record of the applicant organisation, as well as the nature of the project. The ARO will scrutinise budget proposals in detail and reserves the right to request budget adjustments where necessary.


5. Do I need to recognise the Australian Government’s support?

Yes. All successful DAP projects must be publicly identified as sponsored by the Australian Government. Where possible a permanent reminder should be created. Badging may include physical signage at project sites or imprints on sponsored hardware and print materials, and should include the Australian aid identifier. Costs associated with badging a project may make up a small part of the project’s budget. However, the costs should be very minor in proportion to the overall project.


6. How do I apply?

All applications for funding should carefully follow the DAP Guidelines, and should be submitted online via the Smartygrants platform. Please note that the DAP Committee no longer accepts applications by email.

Applications for this the 2017-18 DAP round have closed and funding offers have been made. Due to the high number of applications, only successful applicants have been contacted.

Applications for the 2018-19 DAP round are likely to open in late July 2018 and will be advertised via the Australian Representative Office’s website and Facebook page.


7. Please note the following:

  • The DFAT Child Protection Policy applies to all partners funded by the Department of Foreign Affairs and Trade (DFAT), including DAP funding recipients. If the project involves working with children, the organisation must provide a copy of their current child protection policy or code of conduct.
  • Recipients of DAP funding must ensure that no support or resources are provided to any entity involved in terrorist activities or subject to sanctions (by the United Nations Security Council or the Australian Government).
  • Building or construction projects must comply with appropriate environmental, construction and work health and safety standards. They should meet or exceed Australian or WHO safety standards where possible. DAP does not allow the use of asbestos as a building material.
  • Recipients are required to provide written documentation to prove that DAP funds were spent according to the project proposal. The ARO will consider seeking reimbursement of funds if acquittals are not finalised within two months of project completion. ARO officers would expect to visit the project.
  • Recipients are required to report to the ARO if they become aware of any Fraudulent Activity involving any activities funded through the DAP program.
  • Applications will be assessed following the closure of the round and successful applicants notified. Generally, the DAP Committee meets in October/November to consider applications and recommend a shortlist for approval by the delegate. We anticipate funding decisions will be made by early December 2017. Due to the volume of applications received, we will only notify successful applicants.

8. Further information

Further general information about the Direct Aid Program (including funding eligibility, the selection process, the acquittal process, the badging and promotion of projects, and work health and safety considerations) is available on the website of the Department of Foreign Affairs and Trade.

Specific queries about the Direct Aid Program in the Palestinian Territories should be directed to the Program Manager (DAP) via the contact details below:

Address: Australian Representative Office, 7th Floor, Trust Building, Othman Bin Affan Street, PO Box 4235, El Bireh

Tel: +970 (0)2 242 5301