Australian Representative Office

DAP Guidelines


The Direct Aid Program Guidelines


We are inviting applications for the second round of the Direct Aid Program for the fiscal year 2016-17.  Applications are due by Sunday 19 February 2017.  We will assess applications received and advise applicants of the outcome by mid-April 2017.


The Direct Aid Program (DAP) of the Australian Representative Office (ARO) is a flexible, small grants program which focuses on relieving humanitarian hardship and advancing developmental objectives in the Palestinian Territories through projects that are consistent with Australia’s foreign policy and public diplomacy objectives. Each year, ARO’s DAP committee assesses proposals for small development projects from individuals, community groups, non-governmental organisations or local government agencies engaged in development activities on a not-for-profit basis.

Our DAP target groups in 2016-17 are marginalised women, children and youth, people with disabilities and rural communities. Our funding priorities are health, education, disability-inclusive development, gender equality and women’s empowerment.


We will look for projects that:

  • Are participatory in nature, and have involved the beneficiaries in the identification, design and management of the project.
  • Address the needs of vulnerable or disadvantaged groups, including women, children and youth, and people with disabilities.
  • Address poverty alleviation, community health, environment and education, human rights, rural development or gender equality. 
  • Have a lasting developmental outcome, either by creating small infrastructure or building sustainable human or organisational capacity.
  • Have a maximum budget of USD20,000.
  • Can be completed by 15 June 2017 (approval may occasionally be given for projects that span two financial years, but this must be agreed prior to the commencement of the project).


As a general rule, the following project elements will not be funded:

  • Payment of ongoing staff salaries of core organizational staff. Note: contractor salaries that are part of the actual project can be considered but should not constitute a major cost component.
  • Grants programs run by other governments or organizations.
  • Micro-credit schemes or any othe project that involves return of money or loans for cash.
  • Administrative costs not directly related to project implementation.
  • Purchase of vehicles, purchase or rental of property or land.
  • Routine, recurring and/or running costs includingL office rent, electricity, water, phone, internet, etc.; routine maintenance and repairs (including of equipment such as photocopiers, computers, stoves, fridges etc. ) and office or equipment insurance.
  • Workshops and training.
  • Commercial ventures.


Terrorist financing

Australia has obligations under a series of United Nations Security Council resolutions to prevent terrorist financing and to freeze terrorist assets. The Committee will not recommend any project unless it is satisfied that the project will not, directly or indirectly, provide support to terrorism.


Child protection 

The DFAT Child Protection Policy applies to all partners funded by the Department of Foreign Affairs and Trade (DFAT), including DAP funding recepients. If a DAP project involves contact with children, applicants should provide their current Code of Conduct, Child Protection Policy and/or child-safe recruitment processes, or appropriate assurances relating to the protection of children, as part of the application process.


Funding obligations

All recipients are required to provide written documentation to prove that DAP funds were spent according to the project proposal. The Australian Representative office will consider seeking reimbursement of funds if acquittals are not completed within deadlines (acquittals must be finalised within two months of project completion). ARO officers would expect to visit the project. ARO would expect recipients to make a clear reference to Australia in public relations material and, if the project involves infrastructure, mark it as a gift of Australia.



All recipients are responsible for preventing and detecting any Fraudulent Activity in the DAP. Recipients are required to report to the ARO if they become aware of any Fraudulent Activity involving any activities funded through the DAP program.


The project proposal (maximum 3 pages) should be written in English and include:

  • a brief outline of the applicant's activities and goals;
  • a brief outline of the applicant's sources of funding;
  • at least two referees who can vouch for the bona fides of the applicant;
  • a list of other funding sources the project has been submitted to; 
  • a brief, clearly defined outline of the project;
  • details of the beneficiaries;
  • an explanation of how the project will assist beneficiaries to help themselves in a sustainable way;
  • expected date of project completion; and
  • a detailed budget for the project.


The selection process is highly competitive and proposals will be assessed on the basis of the information provided. The Committee aims to support a geographic spread of projects and to balance support among different communities.


Applications should be sent to the following email addresses: and

Further general information about the Direct Aid Program (including funding eligibility, the selection process, the acquittal process, the badging and promotion of projects, and work health and safety considerations) is available on the website of the Department of Foreign Affairs and Trade.